Use workshop reports to maintain momentum
Fast follow-up will keep your team engaged and enthused. Importantly, getting your workshop reports done asap after your workshop will help to validate the efforts of your team, further emphasising the importance and value of their work.
For context, from the previous three parts of this series you now have the tools to:
- Dedicate sufficient time and resources to your workshop planning session
- Get participants primed for the experience
- Know what constitutes a strong vision statement and if you need one
Benefits of using workshop reports in fast-follow-up
- Provides further traction for action
- Reinforces the expectation of accountability
- Increases the return on investment from your workshop
Options for a fast follow-up
To make this easier on yourself, start with the low-hanging fruit first. Choose areas of follow-up that will be quick for you to communicate and achievable for your team.
Option | Description |
Have some R&R | Make sure you have agreed Roles and Responsibilities documented by the end of your workshop. Ideally, these should be spread across your team, with senior leaders being accountable for ensuring things happen. |
Use the power of 3 | Prior to your workshop set up action templates for each participant. Ask them to identify one action they’ll take over the coming 3 days; 3 weeks; and 3 months. |
Workshop insights | Provide a thank you to participants. Ask them to set aside 5 minutes to consider their three key insights from the workshop. Request that they share these using an online form (for anonymity and quick capture). |
Plan on a page | Get the one page summary out asap. |
Reiterate the actions | Send out an email with a summary of the workshop actions. Encourage your team to allocate time to get started on their 3 day; 3 week and 3 month actions. |
Identify enablers | Review the workshop outputs that need resourcing or support to make them happen. If you have influence in this space, allocate these resources and communicate this to your team. This will generate goodwill and most likely a sense of reciprocity. |
Bonus points – Gamify | OK, so this is a bit harder…Identify options to gamify the plan you developed from your workshop. You’ve probably seen conference apps where you’re awarded points for contributing articles, completing polls or uploading photos. This could be adapted to focus on goals, strategies or actions that have been implemented by team members. |
Grab the visual summary here
Now you have all the key steps to plan and run your workshop; and follow-up to maintain the momentum generated.
If you need more detailed help with session design and facilitation, get in touch or book a 20 minute planning session.
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